Full supplier access remains with the account owner.
Supplier operations / one connected record
Every wholesale order. One place to run it.
See new orders arrive, review what changed, control customer rules and move work into picking, delivery and finance without rebuilding the order between teams. Orders can arrive from web ordering and white-label iOS and Android apps under your supplier brand.
Order desk
Customers & pricing
Warehouse to finance
ONE ORDERArrived
- Order
- Review
- Pick
- Deliver
- Invoice
01The command desk
Keep every order visible before it becomes a problem.
Search by customer or order, filter by working status and sort around the delivery day. App, web and staff-created orders share one operational queue.
See the connected platform
01CustomerKnown account and location
02DeliveryDate and route context
03StatusOne current working state
04ValueItems and total together
02The working order
The order is not finished when the customer taps submit.
Open one record to check account details, delivery context, line quantities, prices, substitutions and notes. Your staff can resolve the exception without reconstructing the basket elsewhere.
03The rules behind the order
Put account logic in the system, not in someone’s memory.
Products, pricing levels and customer rules sit behind the ordering experience. Change the source record once, then let the right account context follow the next order.
CATALOGUE CONTROLSee the range the way your team operates it.
Search and filter products, manage categories, multiple units, availability, featured lines and specials from one product workspace.
COMMERCIAL CONTROLKeep the cost, price and margin conversation together.
Edit the product record, tier prices, margin visibility, availability and promotional treatment without detaching pricing from the product.
ACCOUNT CONTROLLet each customer order with the rules already attached.
Keep pricing level, credit context, order discount, delivery fee, default run, instructions and ordering access on the customer account.
04From desk to warehouse
Route the day. Then let routine picking start itself.
Build reusable delivery runs, move today’s orders where they belong and keep the warehouse handoff visible. Routine submitted orders can move without waiting for another round of typing.
CONNECTED WAREHOUSE PCS
Auto-accept. Auto-print. Keep failures visible.
Pair Porosi with your warehouse Windows PCs and printers. Eligible incoming orders can be accepted automatically and their picking slips sent to the correct printer as they arrive.
- Scope each agent to the right warehouse and printer
- See pending, claimed, printed and failed jobs
- Retry a failed print without losing the order
05The finance handoff
Invoice the order you actually supplied.
Prepare the invoice from the reviewed order, connect Xero and keep invoice creation, email delivery, payment updates and finance exceptions visible to the team.
AN INVOICE IS A HANDOFF, NOT A DEAD END
Correct an invoiced order without starting again.
When an invoiced order changes, Porosi keeps the operational record editable until it reaches a protected terminal state. Make the correction, then use Update Xero Invoice to push the revised lines and totals to the linked Xero invoice.
- 01Order invoicedThe Xero link stays attached
- 02Correction madeChange the operational order
- 03Update Xero InvoiceSend the revised record
- 04Finance continuesNo duplicate reconstruction
06Control at every desk
Give people the workspace they need—and no more.
Owners retain full access. Other team members can be limited by operational area, so order desk, catalogue, customer, reporting and stock responsibilities remain deliberate.
Choose access to orders, products, customers, reports, activity and stock workflows.
Keep operational access and recent activity visible inside the supplier workspace.
07Supplier dashboard questions
What your team can do after the order arrives.
The best walkthrough starts with a real customer, a normal delivery day and one order that changes before it is complete.
Which orders appear in the supplier dashboard?
Customer orders placed through the supplier-branded app or web ordering route appear in the operational queue. Staff can also create an order from the supplier side when a customer still needs help by phone or at the order desk.
Can staff edit a submitted order?
Yes. While an order remains operationally editable, authorised staff can review and change lines, quantities, prices, delivery context and notes before continuing fulfilment or finance work.
Can products and prices differ by customer?
Product setup, pricing levels and customer account rules can be managed from the supplier workspace so approved buyers receive the account context intended for them.
Can Porosi automatically print picking slips?
Yes. With the Porosi warehouse agent paired to an approved Windows PC and printer, eligible incoming orders can be auto-accepted and their picking slips sent to the selected printer. Print status and failures remain visible for action.
What happens if an invoiced order needs changing?
Correct the order in Porosi, then use Update Xero Invoice to send the revised lines and totals to the linked invoice. Paid and cancelled orders remain protected from ordinary editing.
Can different staff members have different access?
Yes. Owners retain full access, while other team members can be given permissions for the operational areas they are responsible for.
Does the supplier dashboard replace our accounting or ERP system?
Porosi runs the connected customer-order and operational workflow. It can connect the reviewed order to Xero and other scoped integrations without pretending every wholesaler should replace every existing system at once.
Bring tomorrow’s order book.
Run one order all the way through.
We will map a real order from arrival and review through picking, delivery and finance, then show where Porosi gives your team one connected place to operate.