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The Porosi Platform

The operating system behind every wholesale order.

Porosi connects how customers order with how your team prices, reviews, picks, delivers and invoices. One order record moves from your branded app or web portal into a unified workflow built specifically for food and drink wholesale.

Book a platform walkthrough Explore the system
Your brand at the front One connected order record Human control at key decisions
Ordering Order desk Inventory Fulfilment Delivery Finance
Porosi operations dashboard showing order value, open orders, customers and current order activity
LIVE ORDER RECORD#10428

Harbour Kitchen Group

  1. Submitted
  2. Reviewed
  3. To pick
  4. Delivery
  5. Finance
Customer orders Account rules Team reviews Stock & picking Delivery Invoice & Xero
01 One continuous record

The order should not disappear between departments.

Customer, product, quantity, price, delivery and change context stay connected as the order moves forward. Each team sees the part it needs without reconstructing the order in another inbox or spreadsheet.

01

Capture

Customers order under your brand.

iOS · Android · Web · Staff-assisted
02

Context

Commercial rules follow the account.

Catalogue · Pricing · Discounts · Delivery
03

Control

Your order desk reviews the truth.

Lines · Notes · Dates · Exceptions
04

Fulfil

Stock and picking respond to demand.

Supply · Back orders · Substitutions · Picking
05

Deliver

The reviewed order reaches the right run.

Runs · Dates · Addresses · Manifests
06

Finance

Invoices start from reviewed work.

Invoices · Credit notes · Xero where configured
POROSI One order

One operational record

One customer request becomes one operational record that every team can trust.

Supplier-branded Porosi customer home showing featured products, a saved cart and supplier updates
Supplier-branded Porosi product catalogue on iPhone
Account pricingApplied before checkout
Approved accessCustomer & team permissions
02The customer-facing layer

Your customers see your brand. Porosi powers everything behind it.

Give approved trade customers a supplier-branded iOS app, Android app and web portal. Their catalogue, pricing and account access are already in place, so ordering starts with the relationship you have built—not an anonymous marketplace checkout.

  1. 01
    Supplier-branded mobile and web ordering

    Keep the customer experience attached to your business and your catalogue.

  2. 02
    Customer-specific products and pricing

    Connect the visible range, price tier, discounts and delivery fees to the approved account.

  3. 03
    Built for regular trade buying

    Customers can search products, save drafts, use mobile favourites, add notes and review previous orders.

  4. 04
    Access that reflects the account

    Multiple customer users can be given the ordering and account permissions their roles require.

Explore the customer experience
03The operational core

One workspace for the team running the day.

After the customer presses submit, the order becomes operational work. Porosi keeps the queue, line decisions, picking, delivery context and finance preparation attached to the same reviewed record.

Structured demand

See every submitted order in one queue.

Customer, value, date and status context arrive together. Staff-created orders and one-time customer orders can enter the same working view.

  • Clear working statuses
  • Customer and order context
  • AI-assisted text, image and voice-note parsing with staff review
Porosi supplier dashboard showing submitted wholesale orders in a structured queue
04The operational engine

The work after checkout stays connected too.

Porosi goes beyond collecting the basket. Enabled operational modules keep stock, warehouse, picking, delivery and invoice decisions attached to what the customer actually ordered.

Inventory01

Know what the next order changes.

Where inventory is enabled, see on-hand, committed, incoming and available quantities alongside customer demand.

  • Receiving and purchase records
  • Stocktakes and adjustments
  • Low-stock and suggested-buying reports
  • Auditable stock movements
Picking & fulfilment02

Resolve every line before it moves.

Keep supply decisions, replacements and picker work tied to the reviewed order.

  • Individual and batch picking slips
  • Product-total preparation
  • Picker workload reporting
Warehouses & delivery03

Route work around the operation.

Where enabled, assign warehouses and carry delivery dates, addresses and notes into daily planning.

  • Warehouse assignment and restricted access
  • Reusable account runs
  • Driver manifests and delivery reports
Invoices & documents04

Finish from a record the team has reviewed.

Generate customer invoice documents and credit notes without separating finance work from the order behind it.

  • Invoice HTML and PDF documents
  • Batch invoice workflows
  • Order-linked credit notes
05Finance & integrations

Cleaner order context in. Cleaner finance work out.

Porosi does not replace your accounting platform or ERP. It runs the customer-to-invoice workflow and preserves the reviewed order context before a configured downstream handoff.

XeroConnected finance workflows when configured↗ QuickBooksScoped workflow planning↗ ERP workflowsPlanned against your existing process↗ API & custom systemsTechnical requirements scoped during discovery↗
Explore Porosi integrations
  1. 01Reviewed order
  2. 02Invoice ready
  3. 03XeroWhen configured
Porosi Xero management workspace showing connection status, invoice workflows and Xero readiness
Connected finance workflowInvoices, emails, credit notes and payment-status updates when configured
Also scoped to your process QuickBooks ERP API
06Control & visibility

Built for the people responsible for the operation.

One platform does not mean everyone sees or controls everything. Porosi keeps responsibilities connected while access remains appropriate to the person, account and enabled operational area.

Porosi supplier team permissions showing role-based access across orders, products, customers, reports and stock
Access

Granular staff and customer permissions

Give each person the ordering, account, inventory, reporting or team controls their role requires.

Visibility

Operational and commercial reporting

Connect sales and profit reporting with picking, delivery and stock activity where the modules are enabled.

Accountability

Activity history and optional 2FA

Review permission-controlled operational changes and add authenticator security where enabled.

Communication

Supplier updates in the customer experience

Publish operational announcements so approved customers can see relevant supplier updates.

LeadershipOrder deskCustomer serviceWarehouseDeliveryFinance
07Platform rollout

Start with the workflow that matters most. Expand on the same foundation.

Porosi can be introduced around the products, customers, account rules and operational handoffs your team already understands. Enabled modules and integrations are confirmed against your rollout.

Map your operation with Porosi
  1. 01
    Discover

    Map the real order lifecycle.

    Document current channels, account rules, warehouse work and finance handoffs.

  2. 02
    Configure

    Shape the shared operating model.

    Prepare branding, catalogue, pricing, delivery rules, staff access and enabled modules.

  3. 03
    Launch

    Move real customers and real work.

    Import products and pricing, invite an initial customer group and train the operational team.

  4. 04
    Expand

    Extend what is already working.

    Bring more accounts, warehouses and connected workflows onto the same foundation.

08Platform questions

What decision-makers ask when the platform clicks.

Bring your actual order flow to a Porosi walkthrough and we will map what belongs in the first phase.

Talk to Porosi [email protected] +44 07927 994619
Is Porosi only a customer ordering app?

No. The branded iOS, Android and web experience is the customer-facing layer. Behind it, Porosi connects account pricing, order review, fulfilment, inventory, delivery planning, invoicing, reporting and configured Xero workflows.

Does Porosi replace our ERP or accounting system?

Porosi is designed to run the wholesale customer-to-invoice workflow and give downstream systems a clearer reviewed record. It can sit alongside accounting or ERP software; the exact handoff is confirmed during discovery.

Can we begin with ordering and add operational modules later?

Yes. A rollout can begin with branded customer ordering, account setup and order review, then extend into inventory, warehouses, delivery planning and finance workflows as required.

How do account-specific products and prices work?

Approved trade accounts can be connected to the products, price tier, discounts, delivery fees and ordering rules that apply to that customer before the basket reaches your team.

Can customers order through iOS, Android and web?

Yes. Porosi supports supplier-branded iOS and Android apps alongside supplier-branded web ordering, with the customer account and catalogue context shared across those routes.

What happens to orders that still arrive as text, images or voice notes?

Staff can paste order text or upload an image, screenshot or voice note for AI-assisted parsing. Porosi presents a draft for staff to review and correct before it enters the normal order workflow.

Which accounting integrations are available?

Xero supports connected invoice, credit-note, payment-status and inventory workflows when configured. QuickBooks, ERP and API requirements are currently scoped against the supplier's existing process rather than presented as universal automatic connectors.

  1. 01Order
  2. 02Review
  3. 03Pick
  4. 04Deliver
  5. 05Invoice
Your operation, connected

See your wholesale operation as one connected system.

Bring one normal customer order. We will map how it moves from buying to review, fulfilment, delivery and finance, then show the connected workflow Porosi can give your team.

In your walkthrough
  • 01Map one real customer order
  • 02See the connected Porosi workflow
  • 03Get a practical rollout outline
Book your platform walkthrough Or call +44 07927 994619