Porosi connects the commercial record your team approves to the finance and systems work that follows—starting with a connected Xero workflow.
One commercial record from customer order to accounting action.
A connector cannot repair a weak order. Porosi gives your team the operational checkpoint where customer, product, quantity, price, tax, delivery and amendment context can be understood before the finance record is created or updated.
The order stays attached to the approved trade account and the commercial relationship behind it.
Products, quantities, substitutions, prices and notes reflect the version your team is ready to fulfil.
Your people decide when the operational record is ready to become a finance or back-office action.
Connection state, invoice references and exceptions can be followed without rebuilding the story from separate systems.
Porosi sits hereBetween the order your customer places and the record your business acts on.
The right promise depends on the system. Xero is a connected Porosi workflow. QuickBooks is a planning route. ERP and API work begins with the record contract and the supplier’s existing process.
Review the wholesale order in Porosi, then use the connected workspace for invoice creation and updates, credit-note work, payment-status continuity and supported product workflows.
Explore the Xero workflowStart with the QuickBooks product you use, the invoice state finance expects, the customer and item mappings that matter, and the person who owns an exception. Porosi then scopes the right handoff around that real process.
Plan the QuickBooks routeMap what Porosi should send, what the receiving system owns, how identifiers line up, when updates are allowed and how failures return to the team. That creates a handoff the operation can govern.
See the data-contract approachPorosi’s Xero workspace is designed for the point after your team has checked the commercial record. It brings connection state and the finance actions around orders into the same supplier environment.
View the dedicated Xero page
The Xero management area in Porosi. The interface is shown at its natural aspect ratio so the operational controls remain clear and undistorted.
Confirm the customer, final lines, pricing, tax, delivery and any changes before finance action.
Choose the invoice state and email behaviour that fit the accounts process agreed for the tenant.
Use the connected Xero workflow for the initial invoice and supported updates when an invoiced order changes.
Keep invoice references, payment status, last sync information and exceptions visible to the team.
Connected Xero workflow areas
Some wholesale workflows introduce lock-in periods or move exported orders beyond the editable queue. Porosi keeps eligible invoiced orders open for correction.
Invoiced alone does not lock the order. Fix the missed item, wrong quantity, price or delivery fee in Porosi, save the change, then update the existing Xero invoice immediately from the same order.
Live correction pathEligible invoiced order
Linked recordINV-09341
Ready to update the existing linked invoice.
Protection stays deliberatePaid, part-paid, voided, deleted or cancelled records do not expose the update action.
The same order. The same Xero invoice. The corrected commercial record.
“QuickBooks integration” can mean very different things: QuickBooks Online, a desktop process, an import route, a draft invoice, an approved transaction or a human review step. Porosi starts by making those decisions explicit.
The goal is not to force a standard diagram onto your accounts team. It is to define what leaves Porosi, what QuickBooks should receive, who approves it and how the business handles a mismatch.
Plan your QuickBooks workflowConfirm the product, company structure and the process accounts uses today.
Define the target record, intended state and the trigger for release.
Set customer, product, tax, account and identifier ownership.
Agree visibility, correction, retry and escalation before rollout.
An enterprise handoff is more than an endpoint. Porosi scopes the source record, destination ownership, timing, identifiers, update rules and exception path around the supplier’s operating model.
Open API guidanceDecide which system is authoritative for customers, products, stock, prices, invoices and status changes.
Choose the event that makes an order ready and whether downstream changes are permitted after that point.
Map stable customer, product, tax and order identifiers instead of relying on names that can drift.
Give the team a visible path for a failed mapping, rejected record or required correction.
Finance should inheritThe decided commercial outcome
Operations should retainThe context and authority behind it
Named customer account
Your customer relationshipFinal products, quantities and prices
Your amendment historyTax and invoice-state intent
Your approval checkpointsDelivery and fulfilment outcome
Your people at exceptionsThat small sample exposes the decisions a generic connector diagram hides: account matching, line descriptions, tax, substitutions, delivery changes, credit notes, approval and who fixes an exception.
Porosi uses those real examples to agree the workflow before configuration and to prove the result before a wider operational release.
Book an integration walkthroughFollow the current path from buyer submission to finance record.
Agree fields, identifiers, ownership, timing and exception rules.
Set the Porosi workflow and the receiving-system behaviour.
Test representative orders before the integration reaches live work.
Bring the current order, invoice and exception path. Porosi will separate what is connected today from what should be configured, mapped or technically scoped.
Yes. Porosi has a connected Xero workflow covering invoice creation and supported updates, credit-note work, payment-status continuity, product and account mapping, and connection or sync visibility. Eligible invoiced orders can remain editable: save the correction in Porosi, then use Update Xero Invoice to apply it to the existing linked invoice. Paid, part-paid and closed invoice states remain protected.
Porosi currently positions QuickBooks as a workflow-planning route rather than claiming an available universal connector. The technical conversation confirms the QuickBooks product, target record, approval state, mappings, update behaviour and exception ownership before a solution is proposed.
No. Porosi is the supplier-owned ordering and operational layer before the downstream finance or back-office record. Accounting software remains responsible for the books; an ERP remains responsible for the operational domains assigned to it.
Discovery can consider order identity and status, the customer account, products, quantities, prices, discounts, tax, notes, delivery context, amendments and the fulfilment outcome. The final contract includes only the fields supported by the chosen workflow and receiving system.
ERP and API requirements can be scoped around the supplier’s current process. Porosi does not claim a universal plug-and-play connector for every ERP. Discovery defines the source and destination records, identifiers, ownership, timing, security, update rules and recovery path.
Yes. That review point is central to the Porosi approach. Staff can resolve customer, product, quantity, price, substitution, note and delivery context before the order is released into the next configured stage.
Start with representative orders and their expected invoices, including at least one amendment or exception. Agree field mappings and ownership, configure the route, compare the resulting records and prove the correction path before a wider live rollout.
We will trace the decisions between them and show where Porosi can create a clearer, more controlled handoff.
