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Solutions for wholesale

Fix the work around every wholesale order.

Porosi helps food and drink wholesalers improve customer ordering, order control, fulfilment and finance without turning each improvement into another disconnected system.

Map your first solution Find your starting point

Start with the pressure point. Keep the whole order lifecycle connected.

Customer Review Fulfil Finance
Porosi wholesale orders workspace showing customer orders, statuses, delivery dates and order values
One operational queueCustomer · price · delivery · status

One order record. Four operational outcomes.

Customer orderingOrder controlFulfilmentFinance
01 Start with the pressure

Find the first place an order gets rebuilt.

Look for the moment someone copies a message into an order, checks a price in another file or explains the same change again. That is the first Porosi solution to deploy.

  1. 01
    When

    Routine buyers still call, message or email.

    Porosi solutionGive them a supplier-branded route back to you.

    App and web ordering with account products, pricing and order history already in context.
  2. 02
    When

    The order desk rebuilds what the customer meant.

    Porosi solutionTurn incoming demand into one reviewable order record.

    Keep customer, product, price, delivery and change context together before work moves on.
  3. 03
    When

    Warehouse teams inherit partial handoffs.

    Porosi solutionCarry the reviewed order into the work.

    Connect inventory context, order detail and warehouse execution to the same operational record.
  4. 04
    When

    Invoicing begins with another round of re-keying.

    Porosi solutionPrepare finance from the order already reviewed.

    Move invoice, document and accounting work forward with the commercial context intact.
02 Customer ordering

Put each regular customer’s catalogue and agreed price in their pocket.

Approved trade customers sign in to your branded app or web portal and arrive at the products, prices, favourites and delivery context already attached to their account.

01Your brand is the destination.

Customers order from the supplier they already know, not from a neutral marketplace.

02Each account opens with its own context.

Products, price level, favourites and delivery information are attached before checkout.

03App and web support the same relationship.

Customers can use the route that suits them without creating a second commercial model.

Explore the customer-facing platform layer
Porosi supplier-branded web ordering page showing wholesale products, prices and basket controls
Supplier-branded Porosi product ordering on iPhone
03 Order control

Give the order desk a place to decide—not another inbox to watch.

Every order should arrive with enough context for your team to review, adjust and release it. Porosi keeps the commercial record visible while staff handle the exceptions that make wholesale work human.

  1. 01ArriveOne queue
  2. 02ReviewAccount context
  3. 03AdjustHuman control
  4. 04ReleaseNext team ready
Porosi supplier order queue showing wholesale order statuses, customers, delivery dates and totals
A shared order queueReview the exception without losing the customer context.
01

Price belongs to the account.

Agreed customer pricing stays beside each product line while staff review the order.

02

A changed line leaves a trace.

Quantity, pack-size, price or note changes remain visible in the order record.

03

Delivery detail survives review.

Requested date, address and customer instructions travel with the reviewed version.

04

Release means warehouse-ready.

The next team receives the quantities and context your order desk actually approved.

04 Fulfilment

The warehouse should pick the version your order desk approved.

Delivery planning, order detail and warehouse execution should inherit the order your team approved. The operation moves forward without another disconnected handoff.

Porosi deliveries workspace showing delivery runs, customer assignments and the daily delivery board
Delivery planningCarry the reviewed order into the daily delivery plan.
Explore fulfilment on the platform
05 Finance continuity

Finance should inherit a reviewed order—not reconstruct one.

Invoice preparation, documents, payment status and connected accounting work begin from the same commercial record the operation already reviewed.

Explore integration pathways
  1. 01
    ReviewedCommercial context agreed
  2. 02
    PreparedInvoice and documents ready
  3. 03
    ConnectedAccounting workflow managed
Porosi Xero management workspace showing connection status and invoice, credit note, payment and product workflow controls
Connected finance workspaceOrders · invoices · credit notes · payments
06 The shared order record

One order. Five teams. Nothing rebuilt.

A buyer’s order should not become five different versions. Select a team to see what it inherits, what it decides and what the next desk receives.

What stays attached Customer · price · lines · delivery · changes
Shared order record POR-10482
Customer The Harbour Kitchen Account C-184 · Restaurant contract pricing
Delivery
Thu 16 Jul · 06:15–07:00
Order value
£684.20
Order desk

Approve the change before it becomes warehouse work.

Review six lines, one amendment, the Thursday delivery window and the £684.20 total in the same order record.

1 change reviewedReady to release
Order desk is reviewing 1 change Same order ID. Same context.
07 The ten-order audit

Bring ten recent orders. Find the first workflow worth fixing.

Use real orders from the channels your team handles today. We trace every lookup, re-entry, decision and handoff before defining the first live Porosi lane.

  1. 01
    Bring

    Ten representative orders.

    Include phone, message, email, app, web and staff-created orders—especially the awkward ones.

  2. 02
    Mark

    Every manual rebuild.

    Identify price lookups, line changes, delivery decisions, duplicate entry and missing context.

  3. 03
    Define

    The first live order lane.

    Name the customers, staff, records, handoff and success measure for the initial rollout.

08 Solution questions

Questions to settle before choosing the starting point.

Bring your current order flow and we will map the first outcome, the teams involved and the path forward.

Talk to Porosi [email protected] +44 07927 994619
Do we need to launch every Porosi solution at once?

No. A rollout can begin with customer ordering, order control, fulfilment or finance continuity, then extend the same customer and order context into the next operational area.

Where should a wholesale business usually start?

Start where repeated work is most concentrated. That may be routine orders arriving through calls and messages, staff rebuilding account context, a weak warehouse handoff or finance re-keying reviewed orders.

Can customers use both a mobile app and web ordering?

Yes. Supplier-branded iOS and Android apps can sit alongside supplier-branded web ordering, with approved customer access, catalogue context and account pricing shared across those routes.

Does Porosi automate staff decisions?

Porosi structures the information and prepares the workflow. Your team remains in control of order changes, exceptions, substitutions, delivery decisions and release into the next stage.

How does fulfilment connect to customer ordering?

The customer order becomes a reviewable supplier record. Once reviewed, quantities, product detail, notes, delivery context and status remain available as warehouse and fulfilment work moves forward.

How do Xero, QuickBooks, ERP and API requirements fit?

Xero supports connected invoice, credit-note, payment-status and product workflows where configured. QuickBooks, ERP and API requirements are confirmed against the supplier's current process during the technical part of discovery.

Can the solution support multiple teams or warehouses?

Porosi can structure staff access, operational responsibilities and warehouse workflows around the rollout. The exact locations, permissions and enabled modules are agreed before implementation.

  1. 01Customer
  2. 02Order desk
  3. 03Operations
  4. 04Finance
Bring the bottleneck

Bring one order your team touches too many times.

We will map where context is lost, identify the right first solution and show how it can connect into the wider Porosi workflow.

Map your first Porosi solution Or call +44 07927 994619 [email protected]