Capture messy inputs
Start with the emails, messages, PDFs, screenshots and voice notes staff currently decode by hand.
AI Order Entry Software for Wholesale Suppliers
Turn messy inbound orders into drafts staff can actually trust.
Use AI-assisted order entry for email, WhatsApp, text, voicemail, screenshot and PDF orders that still need human review.
Example order
Messy order to reviewable draft
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01
Manual channel captured
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02
Customer and products matched
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03
Draft order prepared
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04
Staff review before release
Real Porosi product screens. Customers can order on iOS, Android or the web, and submitted orders appear in the supplier dashboard for review.
Entry route
AI order entry is useful only when review stays visible.
The goal is not blind automation. The goal is to give staff a structured starting point so they can check customer, product, quantity and delivery details faster.
Match customer details
Connect product names, customer identity, prices and delivery detail before the order is accepted.
Create a draft
Give the team a structured order draft instead of a raw message thread.
Review before fulfilment
Keep staff in control so exceptions, substitutions and unclear lines are handled deliberately.
One order, two perspectives
AI must reduce retyping without removing judgement.
A buyer builds the order from the products, prices and history available to their account. When they press submit, emails, WhatsApp messages, texts and voicemails stay with the order, so the supplier can check it without retyping a call, email or message.
Customer side
Customers need
- Freedom to keep using familiar channels during rollout.
- A path toward faster branded app and web ordering.
- Confidence that unusual notes are still seen by the supplier.
Supplier side
Order entry teams need
- Less morning rekeying from inconsistent formats.
- Drafts that expose uncertain lines for review.
- A route from cleanup into fulfilment and invoice preparation.
What the supplier receives
What matters in AI order entry: what staff can verify.
The supplier team receives one order record with emails, WhatsApp messages, texts and voicemails. Staff can check exceptions before picking, delivery or invoice preparation begins.
Input
Raw message
Staff interpret product shorthand, quantities and customer details manually.
Reviewable draft
The draft starts with matched customer, product and delivery detail.
Control
Black-box automation
Errors can move downstream before anyone notices.
Human review
Staff confirm the order before operational work begins.
Adoption
Manual channel forever
Customers keep sending messy orders with no migration path.
Structured rollout
AI handles stragglers while repeat buyers move toward app and web ordering.
Rollout
Start with the order format your team retypes most.
Use actual inbound orders so the demo shows whether drafts reduce cleanup without hiding the edge cases.
Use current examples
Use recent emails, messages, PDFs or voicemail notes from active customers.
Score draft quality
Check product matches, customer details, delivery date and any uncertain lines.
Plan the migration
Decide which customers must move into branded app or web ordering next.
FAQ
Frequently asked questions about AI Order Entry Software for Wholesale Suppliers
How would AI Order Entry Software for Wholesale Suppliers work for a regular customer?
The goal is not blind automation. The goal is to give staff a structured starting point so they can check customer, product, quantity and delivery details faster.
What can buyers do with ai order entry?
Freedom to keep using familiar channels during rollout. A path toward faster branded app and web ordering.
What does the supplier team receive from ai order entry?
Less morning rekeying from inconsistent formats. Drafts that expose uncertain lines for review.
How does Porosi start a rollout?
Use actual inbound orders so the demo shows whether drafts reduce cleanup without hiding the edge cases.
See it with your own accounts
See AI order entry against your actual messy orders.
Bring examples from the channels your team cleans up every morning.