Capture emails and attachments
Start from real customer lists, spreadsheets and PDF attachments.
Email Order Automation Software for Food Wholesalers
Convert email orders into reviewable workflow without making the inbox your order system.
Reduce retyping from free-text emails, spreadsheets and attachments while keeping product, price and delivery checks visible to the supplier team.
Example order
Inbox-to-review flow
-
01
Email received
-
02
Attachment parsed
-
03
Draft matched to account
-
04
Staff approves exceptions
Real Porosi product screens. Customers can order on iOS, Android or the web, and submitted orders appear in the supplier dashboard for review.
Inbox route
Email automation must reduce retyping while moving repeat buyers to better habits.
Email is flexible, but it buries product lists, attachments and delivery notes inside an inbox. Suppliers need structure before fulfilment or finance work starts.
Match customer context
Tie the draft to account products, prices, notes and delivery expectations.
Expose exceptions
Show unclear product names, missing units and price questions before approval.
Move routine accounts
Use app and web ordering for predictable buyers so email becomes the exception.
One order, two perspectives
The inbox must become a fallback, not the main order desk.
A buyer builds the order from the products, prices and history available to their account. When they press submit, free-text email lists, spreadsheet attachments, PDF orders and missing product codes stay with the order, so the supplier can check it without retyping a call, email or message.
Customer side
Email-ordering customers need
- A route that still accepts their current format during rollout.
- Less back-and-forth for missing routine details.
- A clearer app or web path when repeat orders are ready to move.
Supplier side
Supplier teams need
- Less copying from emails and attachments.
- Customer details and product matching in the draft.
- A review queue that separates routine orders from exceptions.
What the supplier receives
What matters in email order automation: inbox work removed.
The supplier team receives one order record with free-text email lists, spreadsheet attachments, PDF orders and missing product codes. Staff can check exceptions before picking, delivery or invoice preparation begins.
Inbox load
Unread order emails
Staff search and copy product lists manually.
Draft queue
Emails become structured drafts for review.
Attachments
Spreadsheet or PDF cleanup
Order detail is retyped from files.
Matched lines
Product and quantity detail is prepared for checking.
Adoption
Email as default
Every repeat order stays in the inbox.
App and web route
Predictable buyers move toward structured ordering.
Rollout
Start with email orders that create the most morning cleanup.
Use the emails, attachments and notes your team already handles daily so automation is measured against real admin work.
Collect recent emails
Include free-text lists, spreadsheets and PDF attachments.
Review draft quality
Check account match, product lines, quantities and exceptions.
Segment buyers
Decide which customers must move from email to app or web ordering.
FAQ
Frequently asked questions about Email Order Automation Software for Food Wholesalers
How would Email Order Automation Software for Food Wholesalers work for a regular customer?
Email is flexible, but it buries product lists, attachments and delivery notes inside an inbox. Suppliers need structure before fulfilment or finance work starts.
What can buyers do with email order automation?
A route that still accepts their current format during rollout. Less back-and-forth for missing routine details.
What does the supplier team receive from email order automation?
Less copying from emails and attachments. Customer details and product matching in the draft.
Does automation remove staff approval?
No. Automated capture creates a clearer draft or order route; supplier staff retain the checkpoint for uncertain products, quantities, prices and delivery instructions.
See it with your own accounts
Run your current email orders through a Porosi review flow.
Bring inbox examples, attachments and the cleanup work your team does today.