Capture the PO
Receive emailed, PDF, spreadsheet or message-based purchase orders without treating them as final.
Purchase Order Automation Software for Wholesalers
Automate purchase order intake as reviewable drafts, not blind downstream orders.
Turn emailed POs, PDF attachments, spreadsheets and message orders into supplier-reviewed drafts while moving repeat customers toward structured app and web ordering.
Example order
PO draft review lane
-
01
PO received
-
02
Draft order created
-
03
Unclear lines checked
-
04
Staff approves next step
Real Porosi product screens. Customers can order on iOS, Android or the web, and submitted orders appear in the supplier dashboard for review.
PO automation route
Purchase order automation needs human review where wholesale detail is uncertain.
A customer's PO can contain shorthand, missing units, account-specific pricing issues and delivery instructions that must be visible before the order moves forward.
Draft the order
Use automation to structure customer, product, quantity, note and delivery details.
Highlight uncertainty
Expose unclear product names, substitutions, account prices and delivery exceptions for staff.
Approve the next step
Let the supplier team review before fulfilment, invoice preparation or customer follow-up.
One order, two perspectives
Automation must shorten PO entry while keeping supplier judgement in the loop.
A buyer builds the order from the products, prices and history available to their account. When they press submit, emailed purchase orders, PDF attachments, spreadsheet orders and customer account matching stay with the order, so the supplier can check it without retyping a call, email or message.
Customer side
Customers sending POs need
- A supplier that can still accept the ordering format they use today.
- Confidence that attached or emailed POs are interpreted carefully.
- A path toward cleaner app and web ordering for repeat orders.
Supplier side
Order teams need
- Less retyping from PDF, spreadsheet and email purchase orders.
- Clear prompts for uncertain lines and account exceptions.
- Approval control before picking, delivery or invoicing depends on the draft.
What the supplier receives
Compare PO automation by what happens before approval.
The supplier team receives one order record with emailed purchase orders, PDF attachments, spreadsheet orders and customer account matching. Staff can check exceptions before picking, delivery or invoice preparation begins.
Input
Manual PO entry
Staff retype every line into another system.
Automated draft
The PO becomes a structured draft for review.
Risk
Blind automation
Errors can move downstream too early.
Human checkpoint
Uncertain products, prices and notes stay visible.
Adoption
POs forever
Manual formats remain the main habit.
Structured migration
Repeat buyers can move toward app and web ordering.
Rollout
Launch with POs that currently slow the order desk.
Use customer POs with mixed product names, attachments, spreadsheets and delivery instructions to test review quality.
Collect real POs
Use emails, PDFs and spreadsheets from customers who order regularly.
Review the draft
Check customer match, product lines, quantities, prices and notes.
Compare staff effort
Measure how much retyping and back-and-forth the order desk avoids.
FAQ
Frequently asked questions about Purchase Order Automation Software for Wholesalers
How would Purchase Order Automation Software for Wholesalers work for a regular customer?
A customer's PO can contain shorthand, missing units, account-specific pricing issues and delivery instructions that must be visible before the order moves forward.
What can buyers do with purchase order automation?
A supplier that can still accept the ordering format they use today. Confidence that attached or emailed POs are interpreted carefully.
What does the supplier team receive from purchase order automation?
Less retyping from PDF, spreadsheet and email purchase orders. Clear prompts for uncertain lines and account exceptions.
Does automation remove staff approval?
No. Automated capture creates a clearer draft or order route; supplier staff retain the checkpoint for uncertain products, quantities, prices and delivery instructions.
See it with your own accounts
Check purchase order automation against your real customer POs.
Bring emailed POs, PDFs and spreadsheets so the demo can show the draft and review path.